The Ledger Report is designed for financial reporting, specifically tracking credits and debits across your venue. This report is useful for accounting teams who need to reconcile internal balances or audit financial activity.

How to Generate the Ledger Report

1. Access the Report
   • Go to your Admin Panel.
   • Click the Bar Chart icon to open the reporting options.
   • Select Ledger Report.
2. Configure the Report In the sidebar on the right:
   • Select a Date Range:
     • Use the quick-select buttons or define a custom range.
   • Choose a Search Type:
     • Play Date: When the booking is scheduled.
     • Order Date: When the booking was made.
3. Generate and Export
   • Click "Generate Report" to view the data.
   • Click "Export as CSV" to download the report for further analysis in Excel.

What is a Venue Balance Account?

Your YGB Balance account is where we collect all payments made to your venue. Funds are then transferred to your bank account—usually as soon as we receive them (some payments arrive later than others). Payouts include all received money minus any invoice fees.

We recommend using the Ledger Report to reconcile your accounts. Your bank statement will only show transfers from your Balance account, not the full breakdown of transactions.

Moving money from your Balance account to your bank account is simply an internal transfer—it’s all part of your business funds.

Key Accounting Concepts to Maintain Accuracy

• Credit & Debit: Money in vs. money out.
• Classes: Categorizes transactions (Assets, Liabilities, Equity, Revenue, Expenses).
• Memo: Notes what each transaction is for (bookings, fees, payouts, invoices).
• Source Types: Shows the type of charge or item (e.g., discounts).
• Taxes: Lists any taxes applied.

Breakdown of Accounting Entries

• Cell A3: Booking - Credit in the Revenue Account
  • Meaning: This entry signifies that the venue has recorded a sale, increasing its revenue.
• Cell A4: YGB Reservation Fee - Credit in the Liability Account
  • Meaning: This is recorded as a liability because the venue owes this amount to a third party (YGB).
• Cell B5: Accounts Receivable - Debit in the Assets Account
  • Meaning: The venue has an outstanding booking for which they are owed money from the customer, recorded as an asset.
• Cell B6: Adyen Payment - Debit in the Asset Account
  • Meaning: This debit entry reflects the receipt of cash from Adyen, thus increasing the venue's assets.
• Cell A7: Accounts Receivable - Credit in the Assets Account
  • Meaning: The venue has fulfilled the booking and has now received the money owed, effectively converting the receivable to actual revenue.

This layout ensures clear tracking of revenue, liabilities, and the flow of assets as the booking is processed and payment is received.